Your business collects data. The purpose of your company may be to manufacture products or to sell goods or services, but at some level one of the functions of your company is to gather data. Customers, suppliers and staff will all give you data in a multitude of ways. There will be staff records with their employment history, along with personal data including their banking details. Suppliers will provide you with financial records along with information about what they have supplied and the details of their transactions with you. Customers can give you a wealth of detail, including financial records, contact and geographical details, and their buying habits. All of this data is important for the successful functioning of your company, so you must store it within your organisation, but do you know how to keep it secure and what you can legally do with it?
1. Protecting data
Ensuring that all the data held by your company is legally used and that it doesn't fall into the wrong hands is essential and requires an organised approach. Under UK law, there is a requirement for a Data Protection Officer to take responsibility for data use within the company. The DPO will coordinate a data protection strategy and ensure that your company complies with the GDPR legislation. If you don't have an experienced DPO within your organisation, it's a good idea to arrange for someone to undertake Data Protection Officer training. The training could be invaluable as they seek to understand how your organisation uses data and whether all of your data is securely stored.
2. What is Data Protection Officer training?
Data Protection Officer training can vary significantly. If you want to book training for one of your employees, look for training that can be tailored to your context. The training should cover how data is used within your company, and it should equip the DPO to train and educate all those within your company who have access to the data. The DPO must know what data is kept by your organisation and how that data is used. They must ensure that all records relating to your data processing activities are current and that all stakeholders know how their data is used.
If you aren't sure whether a Data Protection Officer training course is right for your company, ask the training provider what outcomes you can expect from their training and whether they can demonstrate how others have benefited from completing their training.